Band Camp Information

This page has a lot of very important information regarding Band Camp next week. Please read everything carefully. Our students’ health is our number one concern, so there are a number of things that will be different from previous camps. If you have any questions about any of the information on this page, please don’t hesitate to email me.


Band Camp Schedule

In order to keep the number of students on campus at a minimum for most of camp, we have altered the Band Camp Schedule to accommodate various groups coming to campus to rehearse at different times. Please refer to the Band Camp Itinerary, which can be found here. Here is a quick breakdown of the schedule:


  • Monday, August 3 - Friday, August 7

    • Morning Rehearsal (8-11am) - Woodwinds, Visuals, and Percussion ONLY

    • Lunch Break (11am-2:30pm) - No students should remain on campus so that we can clean and sanitize for the next group

    • Afternoon Rehearsal (3-6pm) - Brass ONLY

  • Monday, August 10 - Tuesday, August 11

    • Morning Rehearsal (8am-12pm) - Full Ensemble (all members should report)

    • Lunch Break (12-2pm) - No students should remain on campus so that we can clean and sanitize for the next group

    • Afternoon Rehearsal (2-6pm) - Full Ensemble (all members should report)


Other major changes regarding the schedule of camp include the following:


  • No Registration Days - We will not have our usual Registration Days to turn in forms and things before the first day of camp. I will discuss how we are handling this below.

  • No Orientation Meeting - During the orientation meeting, we typically go over major points from the Band Handbook. This year, I will be sending out another email this week that discusses changes to the handbook and the financial obligations of being in band. If you have any questions after reading that information, please let me know.

  • No Parent Preview Night - Again, this is to try and limit the number of people on campus as much as possible. During the final day of rehearsal, we will record the students performing the show and send it out so that you may watch and share with family members.


I know some parents and siblings like to come to camp and watch; however, in order to minimize the number of people on campus, we ask that you do not do that this year. If you do want to come and watch, we ask that you please stay in your car.



Band Registration Forms

As in year’s past, we will have three forms that we MUST have in order students to participate during camp. These forms are the Band Handbook Agreement Form, the Student Medical Form, and the Field Trip Permission Form. All of these forms can be found at the end of the Band Handbook file (found below). We ask that you either scan and email the forms to Mr. Christian (wrchristian@tcss.net) or bring them the first day of camp. IF WE DO NOT HAVE THESE FORMS, THE STUDENT WILL NOT BE ALLOWED TO PARTICIPATE UNTIL WE RECEIVE THEM!!!



Health Screenings

As students arrive to camp each day, we will have two Health Screening Stations at the front of the school. Two of our staff will be there to ask students a couple of questions and take their temperature before they get out of the car so that we can ensure everyone’s safety. We will have a designated path for cars to travel to ensure that we check everyone arriving for camp. A map can be found herePlease plan to arrive 10-15 minutes early so that we can still start rehearsal on time!



Entering and Exiting the Band Room/School

In order to regulate the flow of people in and out of the building, we will have ONE designated entrance and ONE designated exit to the school during camp. When students arrive in the morning, they should enter the school through the far door that leads out to the stadium (do not try to enter directly in to the band room from outside) and then proceed into the band room. Students should exit the school through the door leading outside from the band room. A diagram of the entrance and exit can be found here.



Masks

In order to stay in accordance with the current Alabama Health and Safety ordinances, we are requiring students to wear masks during Band Camp. Please make sure you come prepared with masks, just as you would with your instrument, tennis shoes, water jug, etc. We will have a small number of masks in case of emergency for students, but we WE WILL NOT be supplying them for every student.



Flip Folder and Lyre

This year, we are asking that every Wind Player (brass and woodwinds) purchase a Flip Folder and Lyre for their music. This is different than we have done in the past, but we are trying to cut down on the number of people handling the same music stand for rehearsal. This way, each student is responsible for their own flip folder and will not have to share a stand or music with other students. We recommend that you purchase these from Cole Band in Northport; however, you may order them online if you wish. Please try to have them by the first day of camp! Cole Band’s pricing for each instrument’s flip folder and lyre is listed below:


  • Flute: Flip Folder/Lyre $16

  • Clarinet: Flip Folder $7; Lyre $10

  • Saxophone: Flip Folder $7; Lyre $8

  • Trumpet: Flip Folder $7; Lyre $16

  • Mellophone: Flip Folder $7; Lyre $16

  • Trombone: Flip Folder $7; Lyre $16

  • Baritone: Flip Folder $7; Lyre $16

  • Sousaphone: Flip Folder $7; Lyre $9

  • Extra Pages: $0.60 each



Required Materials For Band Camp

Here is a list of items that we ask each student to have in order to stay healthy during camp:


  • Water Jug - We will provide ice and water at the beginning of each rehearsal. It is very important to stay hydrated during rehearsals, as this year, ALL REHEARSALS WILL BE OUTSIDE!

  • Flip Folder and Lyre for Music - Again, new this year, we are asking each student to purchase their own flip folder and lyre for their music.

  • Music and Pencil - We will send out an email later this week with the music you must have at camp.

  • Tennis Shoes - Students are required to wear tennis shoes in order to safely and properly perform our marching fundamentals. Sandals, flip flops, or open-toed shoes are not acceptable! Students not wearing the proper footwear will not be allowed to participate in rehearsal and will be sent home with an unexcused absence from rehearsal.

  • Sunscreen - Marching Band is an outdoor activity. In order to maintain the health of our students, we ask that you please reapply sunscreen often since you will sweat it off during rehearsal.

  • Hat, Sunglasses, Towel - These items are not “required,” but they are highly recommended in order to stay more comfortable during rehearsals.

  • Masks - Also new this year, we ask that students come prepared with face masks in order to comply with the Alabama Health and Safety Ordinances currently in effect.



Tents

This year, all rehearsals for camp will take place outside. Students will only be allowed to come inside before rehearsal to get their instrument and at the end of rehearsal to pack up. We have a few tents that we have used to cover our electronics in the past; however, if you have any outdoor tents that you would be willing to let the band borrow to give students more shade, please let me know!



Marching Band Attire

As I stated in a previous email, we will not be wearing our regular uniforms this year due to the cost and upkeep they will require to keep them clean.  Instead, we will wear a more casual uniform that you will be able to take home and wash on your own. This will consist of a polo (we will provide) and a pair of khaki shorts/pants, and a pair of tennis shoes. Therefore, we ask that you please purchase a pair of khaki shorts and a pair of khaki pants to wear during the season. Visuals will wear their normal uniforms.



CutTime Login Information

CutTime is replacing Charms as our School Music Management Program. You will be able to do all of the same things with CutTime as you could Charms, but it will hopefully be more user friendly. As soon as we get everyone’s new CutTime account set up, I will send out information regarding how to access your account.



On-Campus or Off-Campus Learning

Since the option has been given to either start the school year on-campus or off-campus, we need to know what our students plan to do in order to adequately plan on instruction. Please click the link and fill out the Google Form below so that we know whether you plan to do on-campus or off-campus instruction. Please submit your responses to the form by Friday, July 31.


https://forms.gle/wpqJDw4eeuZVDfUT7




If you have questions or concerns about any of the information on this page, please let me know. We look forward to seeing everyone soon!